How to Use an AI Job Description Generator

Picture this: You post a job opening for a marketing coordinator with a vague description like “handle marketing tasks and support the team.” The applications roll in—some from seasoned executives, others from recent graduates, and a few from people who seem to think marketing means handing out flyers.

You sit through hours of interviews and finally hire someone who seemed like a great fit, only to discover they were expecting to be given creative strategy work, while what you really needed was someone to manage social media posts and update spreadsheets.

Sound familiar? That’s what happens when job descriptions are unclear or too generic. A good job description does more than list responsibilities; it acts as a filter, drawing in people who actually want the job you’re offering and keeping mismatches at bay. It sets expectations from day one, saves time during the hiring process, and provides a solid reference point during onboarding and performance reviews. In short, it’s one of those small things that makes everything else work better.

If you’re not sure where to start—or just want to save time—QuillBot’s AI Job Description Generator can help you create clear, customized listings in minutes.

How to write a job description

What does a good job description look like, and how do you write one that works? Let’s break it down into a few simple tips.

1. Start with the essentials

Begin with the basics: job title, a short summary, and the core responsibilities. Use clear, everyday language to describe what the role involves—not just tasks, but also the impact they’ll have. Ask yourself: If I were applying, what would I want to know?

Example 

This helps candidates picture themselves in the role and understand what success looks like. It also gives them something to respond to, making it easier to write a tailored cover letter that reflects your actual needs.

2. Focus on qualifications and clarity

List only the skills and experience that are truly necessary. Avoid stuffing the description with “nice-to-haves” that might discourage capable applicants. Be specific but not rigid. For example, instead of asking for “10+ years of experience,” you could say “extensive experience leading content teams or similar creative projects.”

This is also the point where clarity meets inclusivity. Using gender-neutral language and focusing on core competencies, rather than degrees or traditional career paths, can help you attract a wider and more diverse pool of candidates. And when your expectations are clear, candidates are more likely to highlight relevant skills in their resumes or CVs, instead of sending generic applications.

3. Keep it human (and honest)

A job description isn’t just a checklist; it’s a window into your organization. Share a bit about the work environment, who the role reports to, and what success looks like in the first few months. Keep your tone warm and approachable without slipping into buzzwords.

And remember: job descriptions aren’t set in stone. Roles evolve. Teams change. Make it a habit to revisit and update them regularly, or use smart tools that help keep your descriptions current and consistent.

Using an AI job description generator

Writing a great job description from scratch can take time, and getting the details just right can be tricky. QuillBot’s AI job description generator makes it easier by guiding you through a simple three-step process:

1. Enter your idea. Start by typing a specific prompt, like a job title or a brief summary of the role. For example, you might enter: Create a listing for a marketing coordinator who will manage social media and support the marketing team.
2. Tweak your results. The AI then generates a detailed job description. Here’s an example of what you might get:

Let’s say your marketing coordinator won’t be handling performance reports directly. You might want to adjust this line to something more accurate:

You also notice that the list of qualifications is fairly standard, but also a bit formal and potentially discouraging for someone self-taught or early in their career. Because your team values potential and attitude over formal credentials, you revise.

This signals to candidates that a growth mindset and willingness to learn matter just as much as prior experience, helping you attract a wider, more motivated pool of applicants.

3. Post your job. Once you’re happy with the description, simply copy it over to your hiring platform or website and start attracting the right candidates.

QuillBot’s AI job description generator helps you write job descriptions that are clear, structured, and aligned with your hiring goals. Whether you’re filling one role or managing multiple listings, it saves time and helps you avoid common pitfalls, such as vague language or inconsistent formatting. Best of all, it gives you a strong first draft that you can easily shape into something that feels genuinely yours.

Frequently asked questions about job description generator

Do I really need to include a cover letter request in every job post?

Not necessarily, but if you’re looking for insight into how candidates think, write, or will approach your role, a cover letter can be helpful. Just make sure your job description is specific enough to guide what applicants include.

To save time and get a strong first draft, try QuillBot’s AI job description generator. It helps you write job descriptions that attract the right candidates and better application materials.

What’s the difference between a job description and a job posting?

A job description is typically the internal document that outlines the key responsibilities, qualifications, and expectations for a role. A job posting is the public-facing version used to attract candidates. It often draws directly from the job description but may be more concise or styled to highlight what would appeal to applicants (like perks or company culture).

That said, in many teams, especially smaller ones, the two can overlap. The internal description often becomes the job post with just a few edits.

If you’re starting from scratch, QuillBot’s AI job description generator can help you create a clear, adaptable version that works for both internal planning and public posting.